Functionality

Access Management

Accelerate your IAM projects with a proven process framework

Automated Access Management

Improve the efficiency of your user administration by automating access management processes.

 

Key functionality

  • Access process automation
  • Self-service access request
  • Security event management

Managing access rights for a large, distributed workforce across a vast range of systems and applications hosted in the cloud or on-premise requires policy-driven automation to ensure that employees and contractors can access systems when their jobs require that access or when new systems become available

 

Access approval workflows

Automated access management improves the efficiency of user administration by automating the processes for provisioning and governing access. This includes automation of business processes driven by changes to HR data, such as onboarding new employees where managers must ensure that they have access to the systems they need on their first day.  

Having automated approval processes in place lowers administrative efforts while maintaining a high security level. Role-, and policy-based access based on business requirements ensures that explicit access requests do not need to be made and validated for every system as they are automatically generated based on business rules. It also provides a reliable audit trail of who was granted access when, by whom, and for what reason. 

For access not covered in the role model, a centralized access request process allows end users to request access in a single portal, and/or on other clients like ITSM tools that trigger workflows for approval and provisioning. 

 

Access Management in Omada solution

 

Core Automated Access Management Processes 

Request Access

For new employees, contractors, and more, assigning access is made easy by predefining birth rights and core access that should be provided immediately, based on role, upon their joining the organization. For additional access, all users can seamlessly request access, either for themselves or for others that they are delegated responsibility for. As an example, this makes it easy for managers to request access on behalf of their employees. 

 

Approve Access 

Changes in access rights automatically trigger an approval process where managers and system owners need to evaluate and approve the request. This can include employee requests for additional access rights, a delegation of access rights to other employees, and removal of access rights. Each review is automatically logged for audit and compliance purposes to ensure the organization has proof of why access was granted, for how long, and for what reason.

 

Security Event Management

When a security incident is detected, it is important to contain the incident as soon as possible and limit the lateral movement from one system to the next. If an account associated with an identity is compromised, access rights can be revoked by the system administrator while the incident is investigated, limiting the spread of the breach.

 

Key Benefits

  • Reduced workload and IT costs by implementing business processes and self-service access requests 
  • Automated and secure granting of birth rights with role lifecycle management 
  • On-demand audit trail of all access requests, facilitating process analysis and optimization 

 

Why Your Company Needs an Access Management System

Accidental damages, bad actors, and hackers all pose threats to businesses. Manual access management processes, controlled by humans, are flawed and inefficient by nature. Onboarding and offboarding hundreds, or thousands of people to hundreds, or thousands of resources manually will inevitably lead to lapses in the system either providing too much access, which is insecure, or too little, which stifles productivity.

Automated access management is designed to create an ironclad system that provides businesses peace of mind and gets people the access they need in a timely fashion. With security threats increasing on the web, identity access management solutions have never been more critical.

 

The Power of Automation

Integrating a modern and secure access management system harnesses the power of automation. Relying on manual tools slows IT operations and elevates organizations’ risk exposure.

Automating the creation, modification, deletion, and disabling of entitlements within a company’s platform is a game-changer. It lifts the burden on both IT and human resource departments. In addition, it frees up resources for more important projects while enabling an elastic scale to meet business demands.

An automated management system enables any enterprise to save time while empowering administrators to act quicker and with more confidence. Implement role- and policy-based solutions in the cloud to set profiles from when employees or third parties begin their first shift to when they complete their last.

 

Create Vast Cost Savings

Automated provisioning enables companies to find dramatic cost reductions. Boosting a business’ bottom line via automatic provisioning and deprovisioning occurs through the enhancements made to productivity and efficiency.

Manual provisioning consumes hundreds of hours annually within major companies. Lower the time it takes to manage user profiles and access to give staff members more time to allocate elsewhere. Further, having people wait for access requests to be reviewed and approved can create slowdowns as people lose productivity without necessary access.

Improvements to productivity and efficiency can occur across entire companies, making these platforms an investment that can repay themselves many times over.

 

Ensure Compliance and Improve Security

Compliance or audit mandates are meant to help organizations elevate their internal security policies and keep data, infrastructure, and people safe. Access management services secure a company’s network, whether hybrid, cloud or multi-cloud while providing comprehensive audit trails.

The principle of least privilege, by default, helps to achieve compliance with security regulations. Full and automated audit reports allow for further insights into potential security issues within the business without taking up tons of time and effort to manually pull.

User access management is now a cornerstone of any commercial security infrastructure.

 

Be More Efficient

Drive toward greater efficiency with an access management system that slashes the obligations of the IT department, IAM leaders, and business executives.

Ensure that the entire workforce receives access only to the resources they require when needed. Provide business users with intuitive workflows that enable them to request access to resources they need within their access management system accounts.

Free up vital resources that can be reallocated toward other, more critical projects. More efficiency means more productivity. More productivity means more profitability.

 

Easy Integration

Being able to integrate new applications and infrastructure and providing secure access is a key requirement for systems access management tools. New applications, infrastructure, or other business resources can, without proper access management, create operational siloes that cause more harm than good, and create time lapses where people wait for necessary access rights to perform their jobs.

Get the integrated platform that allows for easy provisioning and deprovisioning, create new roles, entitlements, and continuously manage privileges and access rights for all business resources. The right access management platform enables administrators to connect, manage, and act with lightning speed to optimize business output while remaining secure.

 

Protect, Recover, Resume with Access Management Security

Whether an innocent mistake or malicious activities, risk is risk. Empower business administrators to act on breaches as soon as possible to protect data, perform a full investigation, and resume normal operations as soon as possible.

Automated access management allows administrators to instantly review breaches and drill down into who accessed a business resource, where they accessed it from, and whether this access was appropriate.

Examining the activities of ordinary users creates a superior review process businesses can leverage for their protection.

 

Limit User Downtime

Onboarding new team members can be time-consuming and riddled with errors. Manual onboarding can lead to employees not having the resources and applications they require to do their work, or having unnecessary access they will never need. If the situation cannot be rectified immediately, it could lead to new faces being unable to begin their duties, or worse, borrowing someone else’s login against company regulations.

Mistakes happen, and user downtime means a significant loss of productivity. Downtime may only be discovered after beginning a task.

Automated access based on highly defined roles, policies, and assigned profiles helps to ensure all newly onboarded people have everything they need to start contributing to the success of their team.

 

Why Omada?

Omada delivers a transformational approach to improve security, compliance and efficiency within enterprise organizations, regardless of where they are in their identity management programs. Our step-by-step approach focuses on improving and dynamically adapting to the needs of your business.

 

Improve Access Control from Day One

We provide a step-by-step framework, guidance, and solution that ensures businesses reach the point where every access request has current, valid, and secure approval. This solution enables data is imported from integrated systems, where it can then be used in a timely manner.

Access control instantly improves from day one due to continuous monitoring capabilities and easy-to-use dashboards that allow for instant changes.

 

Achieve Total Control and Compliance

We know how vital compliance is for organizations across every sector. Bring together identities and access rights from across systems, whether hosted in the cloud or on-premises.

Omada’s solution helps unify control for third-party vendors and in-house managers to enable access management and enforce rigorous yet seamless compliance with internal and external security regulations.

 

Simplified Adoption

Make manual changes that can be time-consuming to adopt a thing of the past with an access control solution that is intuitive and makes business sense. Our solution offers deep intelligence for organizations to gather data on what is happening throughout the enterprise, and quickly action that data to improve security and productivity.

Omada is able to connect a wide variety of business applications and infrastructure, using the configurable connectivity framework that makes adoption easy, no matter the application.

 

Adapting to the New Normal

With security concerns increasing across the globe, choose the vendor that continuously adapts to the new normal. Our access control methods are constantly updated to reflect the real-world concerns of businesses in every industry.

Team up with the partner that equips businesses with state-of-the-art access control methods. Omada enhances your security without compromising productivity.

Frequently Asked Questions

 

What is an Access Management System?

The purpose of an access management system is to control and monitor permissions for all users. It is designed to control user access to sensitive files, systems, and services for the sole purpose of protecting organizations from the threat of security breaches and data loss.

Controlling user access further allows for the monitoring of all activity to uncover accidental mistakes and malicious actions from the inside.

Too many organizations rely on manual processes for monitoring access, particularly to cloud resources, which compromises productivity and weakens security. Role-, and policy-based systems ensure employees have access to what they need to carry out duties and nothing more.

 

What does an access system do?

An access system takes back control by centralizing user permissions in a singular location. Administrators can control access permissions across their entire business from a unified dashboard.

User downtime is limited, IT resources are freed up, and security is enhanced all with one system. Some of its core functionalities include managing user entities, provisioning/deprovisioning, authenticating users, authorizing users, and generating reports relating to actions taken on the platform.

 

What’s the difference between identity management and access management?

Identity management and access management work in tandem to create a secure access control system within a commercial environment.

The role of identity management is to ensure that a person’s digital identity is properly comprised of a set of access rights and entitlements that are appropriate for them. This can be based on someone’s role, job title, department, location where they work, seniority, or any other business context that makes someone who they are.

Access management uses the information contained within the identity management platform to determine what a particular individual is entitled to access. Authorizing access to a particular system relies on the information contained within the identity management system to ensure that people can only perform tasks that are required for their job. Access management tools can also perform operations like multi-factor authentication, and single sign-on.

Both systems are required as part of a comprehensive access control system for businesses.

 

What are some common methods for access management?

Many organizations utilize multi-factor authentication to prevent identity theft and impersonation. Multi-factor authentication requires users to provide multiple forms of evidence to access their accounts and sensitive business systems.

Conventional solutions may use a password, a one-time SMS code, or a location factor. More advanced options, such as access control within government facilities, could use fingerprints or facial recognition software.

AI-powered methods for adaptive authentication are also becoming more common. The system will analyze both behavioral and contextual analytics to approve or deny a user’s access request.

Single Sign-On (SSO) capabilities are also a commonly supported method for managing access. SSO removes the need to remember long passwords and avoids the chances of employees carrying out risky behavior.

Workforce access control and management solutions utilize unbeatable methods for access management that are convenient for employees to use and compliant with company regulations on preventing data breaches.

Combining one or more access methods is possible to secure highly sensitive parts of a business, such as files on trade secrets or future business strategies.

 

What’s the difference between Workforce Access Management vs. Customer Access Management?

Access control is important for customers and employees. Workforce and customer access control solutions focus on two entirely different audiences.

Solutions designed for businesses, such as Omada, are capable of onboarding and offboarding thousands of users. These systems are aimed at enterprises, with the design philosophy of allowing for complete integration.

For the customer, these solutions can support millions of users and typically offer SSO capabilities aimed at social media platforms and the cloud.

While both offer similar functions, these solutions will diverge to offer features that benefit either the customer or the enterprise.

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